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Posted on October 01, 2021  Less than a 35 seconds read

Are You Getting The Most Out Of Your Database?

Overview

Imagine how much easier it would be if you had all your business contacts in one place. A click of your mouse would reveal how effective your latest marketing campaign was. You will be able to see at a glance which of your products/services are most profitable. Your custom-designed database will. You will have easy access to this information with your customized database. In this article, I'll share with you my tips for ensuring your database gives you the business information you need when you need it.

What is a database?

A database contains information about a particular topic, organized in one place, so you can access it at any time. You can use a database to simplify your:

• MARKETING CAMPAIGN-Set up a database to plan your marketing campaign, analyze your marketing campaign's results, or track your results.


• CLIENT & CONTACT MANAGEMENT- set up a database to keep track of your clients and contacts; analyze your business. Which products/services are the most profitable; or see which clients are buying which product/service.


• FINANCIAL MANAGEMENT- set up a database to keep track of your spending; manage your invoices to clients; or monitor overdue invoices.


• MEMBERSHIP ORGANISATIONS- set up a database to keep track of members; send out membership renewal letters; or monitor subscriptions.

Your list for database uses will likely be much longer. Just brainstorm a list of all the places where consolidated information would make your life easier! The secrets in the planning. You want to get the most out of your database, right? Then make sure to plan it right from the start.

Before you go running off to set up your database you need to ask yourself these important questions:

What do you want to use your database for? v

What data do you want to keep track of?

Who will be collecting the data?

How much data is there to collect?

Who will be doing the updates?

What reports do you want your database to generate?

You may find it easiest to map this out on a piece of paper first. Work out how your database is going to fit together. How will each category relate to the others? Get the maximum use out of your database: By now, you've invested a lot of time in your database plans, design, and setup. Don't miss this important step: getting the most out of your creation. First, you'll want to make the database as easy to use as possible. Create one-click touches to produce the information you need. Set up shortcuts so you can create the most important reports quickly. And make sure you really consider the easiest way to enter new data. By applying this advice in your own database, yours will be easy to use AND have the maximum use value to you!

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