COVID-19

COVID-19 Response


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This policy applies to all our employees working in SAP implementation & support delivery projects, only for the ongoing scenario on COVID-19 and is limited to the specific duration and the specified locations that are covered. In the wake of COVID-19 pandemic and to help prevent its spread and also considering the safety and welfare of all the employees who are working on SAP implementation & support delivery projects, one of the several steps taken by SAVIC corporate is to direct their employees to work from the place of their residence (Remote Delivery)This will prevent traveling of employees and congregation in the office premises.

All employees are therefore requested to work from their place of residence, avoid movement outside their residence till further notice.This is an unavoidable requirement though it may put strain on the organization’s business in terms of execution of work and collection of money. This is testing time for the whole country and a lot of trust and confidence is placed on you.You are requested to make solid contributions for the betterment of the organization while they work remotely from home.You are requested to observe discipline as if you are at place of work and respond promptly to the needs of the organization.


Availability


  • Log into your systems remotely at the same time as you start your work in office.
  • Be physically available at your residence during the office working hours.


Response Time

  • Ensure that you respond or return the phone calls/ emails/messages in a stipulated time (recommended is 60 min.)
  • Be available to take phone calls at all times during the office working hours


Recording of the Work Done

  • Ensure that you record the log of your work done in LIFE@HRMS time-sheet in the Activity Performed Tab.
  • Share the work done/log in data in a common G-drive Sheet created for your function.
  • Adhere to break and attendance schedules agreed upon with your reporting manager.


Equipment


  • Have a laptop or a desktop with configuration that suits the requirement of the job.
  • In an event if you are provided with company owned laptop or desktop ensure safety of the same.


Security


  • Ensure that you use safe WiFi connectivity while working remotely.
Setting yourself up for Remote Delivery

Set up your workspace

Find a space in your home where you can concentrate and work from (if on many video based meetings). If you're somewhere with background distractions, use background blur in.


Communicate

Your rhythm with online work from home might look different than it does in the office. Communicate your schedule to your co-workers so that they know when to reach out to you.

Embrace online meetings

Make sure all meetings are conducted on Zoom/Google Hangouts , members can join from wherever they are working. Turn video on so your team can interact face to face and feel more connected.

Online activities

Stay focused on work throughout the day to maintain consistent productivity. Avoid online distractions as well. Limit the time spent on email, social media and websites unrelated to work.

Be mindful and inclusive

A crowded conference call can make it difficult for people to share their opinions. Pause frequently to allow time for questions and remind attendees that they can use the chat window to share their thoughts.


Record your meetings

Team members who aren’t able to join can watch / hear later or search the automatically generated transcript for important information. That way, people can easily review anything they missed or need repeated.


Use Chats on Hangouts

The quick chat at the what many people miss the most when working remotely. Instead, be deliberate about and connecting with your co-workers. Think about Hangout chat messages as you are virtual and set yourself a reminder to check in with people regularly.


Remember to take breaks when you need to

Just like you are encouraged to take breaks while you’re in the office, remember to allow yourself time throughout the day for quick breaks. If you need a short break to gather your thoughts, try walking around the house stretching, or making a snack or Meal


Have fun

Use Teams to encourage fun activities and challenges to maintain morale. Recognizing employees for the work done / creating ideas are great ways to help the team stay positive, engaged and energized. In these testing times it is important to do this as frequently as possible



SAP Implementation Projects Remote Delivery

  • Each project Dedicated team even though they work covid 19
  • Virtual collaboration using Google Hang , zoom & Google Drive
  • Appropriate communication to each customer on communication      mechanism
  • Each project team schedule collaboration call with customer      team daily in accordance to our PMO process Weekly Status      report submission to customer Virtual Steering committee      meeting
    • SAVIC Special Initiatives to support Remote Delivery

    Daily Yoga Sessions by Certified Yoga Teachers to tone up physical body to the rigors of remote delivery 7 AM to 8 AM on ZOOM 8080806851

    Guided Meditation to calm down anxiety & mental stress

    Daily Scheduled Team Catch up Calls over video conference (ZOOM & Google Hangouts) to boost individuals morale

    Daily Scheduled Review calls to update & take guidance on priorities with team management

    Daily Scheduled Review calls to update & take guidance on priorities with customer teams

    Various surveys, whatsApp group challenges and other activities to understand & boost up mood




    Staying Safe Guidelines

    Stay home stay safe. Stay physically fit. Exercise regularly. Eat a nutritious diet.

    • Do's
      • Practice frequent hand washing. Wash hands with soap and water or use alcohol based hand rub. Wash hands even if they are visibly clean
      • Cover your nose and mouth with handkerchief tissue while sneezing and coughing
      • Throw used tissues into closed bins immediately after use
      • See a doctor if you feel unwell (fever, difficult breathing and cough). While visiting doctor wear a mask to cover your mouth and nose
      • If you have these signs/symptoms please call State helpline number or Ministry of Health & Family Welfare's 24X7 helpline at 011-23978046
      • Avoid participating in large gatherings
    • Don't
      • Have a close contact with anyone
      • Touch your eyes, nose and mouth
      • Spit in public
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